AGM Minutes 2024
Annual General Meeting Minutes
Blind River Pickleball Club
Meeting Date: September 25, 2024
Time: 6:00 pm - 7:00 pm
Location: Blind River Community Centre
Executive in Attendance:
Peter Wallentin - President
Debbie Shamas - Secretary
Helen Podstawka - Treasurer
Sue Ashdown - Executive Director
Agnes Cudmore - Executive Director
Doug Harris - Executive Director
BRPC Members in attendance - 23
Agenda
Opening Remarks and Welcome
Approval of Previous AGM Minutes
Conflict of Interest
Financial Presentation
Club Apparel
Evening Play
Constitution
Other Business
Approval of Previous AGM Minutes
The minutes from the last AGM, held on September 27, 2023 were
approved.
Conflict of Interest
There were no conflicts of interest.
Financial Presentation
The financial report presented by the Treasurer stated that the current club
balance is $4006.00. This amount includes the Plant the Seed Grant from
Pickleball Ontario in the amount of $500.00 and the Participation Grant also
in the amount of $500.00.
Club Apparel
Sue Ashdown will be present and have club apparel to view and sell at
evening play at W.C. Eaket on Tuesday and Thursday evenings and at
Jeunesse-Nord on Wednesday evenings.
Evening Play
Evening play on Tuesday and Thursday at W.C. Eaket will be a
combination of paddles up and competitive level play. The first thirty
minutes each evening will consist of a warmup or training requested by
individual members. Adjustments to the proposed schedule for each
evening will be adjusted as needed. Out of town members are welcome to
join the evening play at Eaket.
A buzzer system will be in place for members to enter by Door N as the
previous entrance is unavailable for use.
Constitution
Mark Whitmore has joined the constitution subcommittee. The committee
will work to adjust the current constitution and make it more user friendly.
Proposed changes to the Constitution:
• Proposed change removed: 5.9 - change passing from 75% to 51%
The Constitution may be amended by Special Resolution, requiring the votes of
at least 75% of the members in a Special General Meeting.
• Approved: In all references to the Vice-President/Secretary, Vice-President will
be removed
• Approved: In all references to the Vice-President/Treasurer, Vice-President will
be removed
• Approved: (4.3) Term of service for the Executive will commence at noon on the
day after they are elected as opposed to the current 30 day transition period
• Approved: (2.4) To actively promote and support fair and equal access to all
Pickleball programs regardless of ability, gender, sexual orientation, ethnic or
racial origin or religion....who are 19+ years of age or older (this statement
will be added).
General Business
BRPC Facebook and Website
Changes will be made on both the club’s facebook page and website. A link will
also be provided on both sites for members to access if they have questions or
concerns.
Conflict Resolution Committee
Agnes Cudmore and Debbie Shamas are members of the newly formed Conflict
Resolution subcommittee that can be accessed by members to help with conflict
resolution.
Adjournment
Meeting was adjourned at 7:15 pm.