Carleton County Pickleball Club

Hartland, New Brunswick

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Hartland Bootcamp with Karina Michaud

June 4th, 2026
May minutes

Carleton County Pickleball Club Executive Meeting

6 pm Wednesday, May 13, 2026

Location: CCPC outdoor courts, Somerville, NB

Present: Leigh Hoyt, Dianne Lord, Darren Hoyt, Melissa Clark, Isaiah Shaw, and Doris Kennedy.

Financial report: Diane presents the following: an income statement. Reconciled balance April 30, 2026, was $9,807.36 (including debit of new ball machine). Membership at 119 active members. Special thanks to Diane for her time on the executive.

Positions available to be filled at the AGM: Treasurer only. Doris Kennedy’s second three-year term has been completed, but it was agreed to keep an odd number on the executive. Under the by-laws, it is not necessary to fill that board position at this time.

AGM: The annual meeting will be held on Saturday, 6 June, at noon. Pizza and pop will be available, followed by a meeting with the election and pickleball.

New Business:

Review of By-laws: The only change to the by-laws was to the fiscal year date, aligning it with PBCanada to end on December 31. The AGM is to be held at year-end, after May 31.

AED: Brian Kelly will have the AED available immediately.

New Ball Machine: The new ball machine purchased by CCPC is now in the locked shed at the outdoor courts in Somerville. Many thanks to Leigh for looking after this.

Purchase: It was approved to buy another box of Franklin balls. Melissa agreed to handle the purchase. It was also approved to purchase two (2) timers for both ball machines.

Members, please watch the CCPC group chat for announcements about dates to put up windscreens. At least 4 people will be needed.

Many thanks to Leigh for taking on the management of the King and Queen of the court on Wednesday nights.

Adjourned: 7 pm

Next meeting: noon AGM June 6, 2026, at CCPC Outdoor Courts
June 4th, 2026
April minutes

Carleton County Pickleball Club

Executive Meeting, April 16th, 2025

The CCPA executives met on Wednesday, April 16th, at the Hartland Baptist Church, with Peter Caverhill, Barb Clark, Colleen Taylor, Doris Kennedy, Dianna Lord, and Shirley Dickinson present.

Peter (Vice President) called the meeting to order.

Minutes from the video call dated November 18 werereviewed. The omission of the November 18 minutes should include a motion that was passed to increase membership fees from $20 to $25. This means that when renewing your membership by December 31, a member would pay $25 to the club, $10 to the national club, and $5 to NBPB, for a total of $40 plus tax.

Old Business

AGM Annual General Meeting

Terms are up for Colleen as Director, James as President, and Vivian as Past President. Barb, as Director, and Peter,as 1st Vice President, have requested that their resignations be accepted at the annual meeting. The 2nd Vice President position was not filled when James advanced to the interim President position. Shirley,Secretary; Dianne, Treasurer; and Doris, Director; will remain until their terms are up.

Doris has agreed to remain a Director for one more year to complete her term. After discussions on vacancies, it was decided that we need a President, first Vice President, second Vice President, and one Director. The executive committee shall be the Board of Directors and will manage the affairs of the CCPC.

An individual may serve two consecutive terms of three years each. If elected for a second term, they will wait one year before seeking another position. Elections for these four positions will be held at the AGM on May 26.

NBCC Competitive Play

The play at the NBCC in Woodstock began as a competitive group participating in tournaments and is now open to all players. It takes place on Tuesday evenings from 6:30 to 8:30 pm. Contact Peter to be added to that chat line.

Finance

Dianne presented the current financial balance as of March 31st, including revenue and expenditures.

Revenue from True North play, donations from active boys, Trackie payments from Canada pick up, and outside court visitor play came to $3938.85.

Expenditures included court supplies for pickleball play, equipment, church rental, and miscellaneous from the AGM coming to a total of $2621.90 Total income to date $1007.73 added to current bank balance of $6377.27 equals $7385.00 as of March 3, 2025 with two outstanding checks to the True North Church of $872.05.

Note: Dianne received a True North Church key.

New Business

Review of CCPC By Laws

Revisions include the following: By motion these were passed.

• Fiscal year of CCPC to be changed from July 1 to December 31.• AGM meeting time changed from September to May.• CCPC checks shall require two signatures by two of the following: President, 1st Vice President, 2nd Vice President, Secretary or Treasurer.• Composition of the Executive Committee will include President, 1st Vice President, 2nd Vice President, Secretary, Treasurer, Past President and at least two Directors making an odd number for voting ties.• Any action requested by the executive committee may be completed with the consent of all executives via email or chat messages instead of meeting in person.• An application for membership must be submitted to pickleballcanada.org. The steps include pressing the join icon, inserting the province, inserting the Carleton County Pickleball Club, and completing the demographics. Use #2 as a rating upon joining this time. This can be changed later. At the bottom of the page, check off the waiver and insert your name. The region is the central region. Continue to pay the fee. Renewal is by December 31 annually.

Memo to Club Members

A summary of information to club members will include a reminder of pickleball etiquette, and the upcoming AGM with an election of officers.

Paid Membership to date as of April 16 id 77.

Court clean-up

A clean-up day will be needed to put wind screens up, clean courts and set nets up. The ball machine will be brought down from Florenceville once the weather for continual play begins. Shirley will pick up black ties for the windscreens. A notice will go out on the chat line asking for help when a fine day is established. Stay tuned and please come if at all possible.

Schedule

Doris will do a draft schedule for June for people to review and discuss.

Signage

It was felt that signage is required for non-member play. The outside Hartland courts require guests to be accompanied by a member, and the member is to ensure that a $5.00 fee for each guest is charged, and a waiver is completed. The waiver and $5 fee will be put in a box inside the shed to be locked up. Guests are allowed to come play twice, then they are required to join the club through Pickleball Canada. This is for liability insurance. Doris and Shirley have agreed to meet with John Trecartin, manager of the Golf Club, regarding insurance liability coverage.

Meeting adjourned by Coleen at 6:40 pm, seconded by Peter.

Shirley E Dickinson

Secretary

April 19, 2025
April 19th, 2026
March minutes

Carleton County Pickleball Club Executive Meeting

Saturday, March 14, 2026

Location: True North Baptist Church

Present: Darren Hoyt, Melissa B Clark, Diane Lord, Leigh Hoyt, Doris Kennedy and Tony Budrow.

Invited Guest: Bennett Long

Old Business

Minutes: The minutes from January 10, 2025, were not availableto review.

Guest: Bennett Long was invited to address the CCPC Executive about the charity pickleball tournament benefiting the Debec Animal Shelter. Bennett requests permission to use the True North Baptist Church gym on April 11 and to reserve pickleball courts for the tournament hosted by the shelter.

Diane Lord moved that the CCPC Executive grant Bennett Long permission to use the previously scheduled club gym time for Bennett’s Charity tournament on April 11, 2026.

Motion seconded by Tony Budrow.

Discussion: The Debec Animal Shelter will host a mixed tournament with 8 teams rated 3.5+ and 8 teams rated 3.49 or below. Registration ends March 28; register with Bennett for $60 per team. Players should bring their own lunch and pay a $2 gym fee. A donation container will be available, and tax receipts will be provided upon request. Warm-up starts at 8 am; tournament begins with a 9 am instruction.

Vote: Unanimous, motion carried.

Financial review: Diane Lord presented a detailed breakdown of the total income made after expenses from June 2025 to the end of February 2026 to be $2149.85. Motion to accept the financials as read. Motion carried.

New Business

Karina Michaud Clinics: Doris Kennedy requested that the CCPC club sanction and support a pickleball clinic on August 26, 27, and 28th, 2026, at the Hartland outdoor courts, with a rain backup at the True North Baptist Church. She has already obtained permission from the church to use the gym that week if necessary. Doris would act as the CCPC’s liaison between Karina Michaud and players interested in registering for the clinics. Each player will be required to hold the PB Canada registration for insurance. The details of the clinic have been sent to all CCPC members. Doris has proposed this event as a motion for the CCPC to support and sanction the clinic as discussed. The motion was seconded by Diane Lord. There was no further discussion. The motion was carried.

King and Queen of the Court: Leigh Hoyt proposed a suggestion to use Wednesday club play to run a mixed open King and Queen of the Court. It would be for all members. There will be two sessions, 6-8 pm and 8-10 pm, with 9 men and 9 women per session, for a total of 18 players per session. Sign-up will begin at 6 pm on the Monday before. This begins on March 25, and sign-ups start at 6 pm on Monday, March 23, and remain open until each session is maximised. This will be the format for the remaining Wednesdays until further notice.

King and Queen of the Court is a fast-paced, competitive, and social game that keeps players constantly on the move. The Goal is to win your match to move toward the "top court" (King's Court) and stay there. Courts are ranked from top to bottom (e.g., Court 4 is the King's Court, Court 1 is the lowest). If you win, you move up one court. If you lose, you move down one court. When players move up or down, they split up and change partners to play with someone new. Once they win and reach the King's Court (Court 4), they remain partners until they are defeated. Once defeated, they start again at court 1, a constant circle of movement. Matches are short and timed sessions of 12 minutes. When the buzzer sounds, the team with the highest score wins. If there is a tie, the game is played, and the next point won will be declared the winner.

Leigh proposed the King and Queen of the Court as a motion with the details above. Motion seconded by Darren Hoyt. There was no further discussion. Motion Carried.

NBCC Play: Diane Lord presented the financial statements, indicating that the renting of NBCC may not be financially viable. It requires at least 14 players to play on Tuesday and Thursday evenings. Initially, the turnout was good; one night may cover the deficit from the other night, but we should look at attendance through due diligence and decide whether to rent it for the next month. Discussion included that attendance might be lower because people are away or on vacation, ill, or have other obligations. Are people aware of the rental fee and the attendance requirement? Should we open it up to all members. It was voiced advance players need it for the sanctioned tournaments coming up.

Conclusion: The executive agreed to post a chat message about the need for NBCC attendance to cover the rental fee. Three courts on Thursday nights will be reserved for tournament prepplayers, and the other three courts will be for open club play.

Group Facebook Chat Line: Darren Hoyt suggested that the chat line be used solely for group-play communication and that social chatter be avoided.

Discussion: Many of the important communication messages are being lost in the constant chatter. Though we all agree it is nice to know about winners, to congratulate, and to laugh at memes and jokes, it is not the purpose of the chat. Yes, if someone wins a tournament, by all means, communicate this, but congratulations should go to the person’s personal chat line, not the CCPC communication chat line. There is a CCPC Facebook page where you can freely post pictures, memes, jokes, and other content. That is welcomed. Any complaints should be directed to an executive member, not posted on the chat line, because important messages are getting lost.

Conclusion: The CCPC members will be informed of the chat line's purpose and encouraged to use the CCPC Facebook page more often to share pictures, memes, congratulations, and member chatter. Facebook address below.

https://www.facebook.com/groups/417820112495274

Dusty True North gym floor: To address the numerous complaints about the dusty and slippery gym floor, Tony volunteered to sweep it on Wednesdays before play, and Darren suggested that the men sweep it before they leave on Sunday nights. Darren will also speak to the pastor about having the gym floor thoroughly washed once a month.

Ladies play on Sundays: Doris Kennedy proposed that the private Sunday ladies group be approved and sanctioned by the CCPC. Tanya Hoyt will oversee ensuring that all players are registered with Pickleball Canada for insurance. Leigh Hoyt seconded the motion. No further discussion took place. The motion was carried.

Congratulations: Melissa Blythe Clark has accepted the role of Provincial Director of Coaching.

Motion to Adjourn: 11:32 am

Next meeting: Saturday, 25 April at 10 am at True North Baptist Church.

Agenda items for the next meeting: Bylaws, policies, constitution, and AGM date.

Written by Doris Kennedy in Shirley Dickinson’s absence. 14 March 2026

1
March 14th, 2026
Playtime Scheduler is now available for Carleton County!

We are excited to announce that we are now using Playtime Scheduler to help organize our court time! Creating an account is free and you'll never miss a chance to get on court! Click READ MORE to go directly to their website.
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