Policy #1
Quesnel Pickleball Club Court Booking, Court Access, and Guest Policy
Policy Number: QPC-001
Effective Date: Oct. 5th, 2026
Approved By: QPC Executive Board
1. Purpose
The purpose of this policy is to establish clear guidelines for court booking, court access, guest participation, and player conduct to:
• Promote fair and equitable access to pickleball courts.
• Maximize court usage.
• Maintain a welcoming environment for members, guests, and the public. • Clarify the distinction between club programming and public play.
2. Scope
This policy applies to all members, guests, and participants attending Quesnel Pickleball Club activities, whether indoors or outdoors.
3. Court Booking
3.1 Member Reservations
Court and play reservations made through the Club's booking system (Dinkzter) are reserved exclusively for active Quesnel Pickleball Club members.
Members shall not:
• Reserve court space on behalf of non-members for club sessions. • Register non-members as participants in member-only club sessions except as permitted under the Guest Player Policy.
3.2 Responsibility for Reservations
The member making the reservation is responsible for ensuring all participants comply with Club policies and facility requirements.
4. Scheduled Club Sessions
Scheduled club sessions are designated programs organized by the Quesnel Pickleball Club and published through Dinkzter.
During scheduled club sessions:
• Court space is reserved for registered members.
• Participation is limited to registered members and approved guests. • Club rules, schedules, and participation limits apply.
Guests may participate only in accordance with Section 6 of this policy.
5. Open Public Play
5.1 Status During Non-Club Hours
Members who choose to play outside scheduled club sessions are participating as members of the public and do not receive priority access to courts.
5.2 Court Sharing
During public play periods when players are waiting:
• Courts shall be shared fairly among all users.
• No individual or group shall claim exclusive use of a court.
• Club members and non-members are expected to follow the same rotation procedures.
5.3 Rotation Procedure
When all courts are occupied and players are waiting:
1. Players complete one game.
2. Players rotate off the court after the game.
3. Players join the waiting queue for the next available court.
The intent of this rotation system is to reduce court congestion and ensure all players have a reasonable opportunity to participate.
6. Guest Player Policy
6.1 Guest Eligibility
A non-member may participate as a guest up to three (3) times per calendar year.
Following the third visit, individuals are required to become Club members before participating in additional Club sessions.
6.2 Guest Limit
A member may bring a maximum of three (3) guests per booking or session.
6.3 Guest Fees
Indoor Facilities
Guests attending indoor sessions at facilities such as the Seniors Centre or Curling Rink shall pay:
• A guest fee of $10 per session; and
• Any facility membership fees required by the host facility.
For play at the Quesnel & District Seniors Centre, guests must obtain the required annual Seniors Centre membership.
Outdoor Facilities
No guest fee is required for outdoor sessions unless otherwise determined by the Club.
6.4 Payment
Guest fees shall be paid prior to play by e-transfer to:
quesnelpickleball@gmail.com
6.5 Host Member Responsibilities
The sponsoring member is responsible for:
• Registering their guests.
• Ensuring that required fees are paid.
• Ensuring the guest complies with Club policies.
• Remaining present throughout the session.
6.6 Accompaniment Requirement
Guests:
• May not reserve courts independently.
• May not attend Club sessions without their sponsoring members present.
• Must remain under the supervision of the sponsoring member during participation.
6.7 Space-Available Participation
Guest participation in structured Club sessions is permitted only when space remains available after registered members have been accommodated.
Member participation shall take precedence over guest participation.
7. Waivers and Risk Acknowledgement
All guests must complete and sign the Club's liability waiver prior to participating in any Club activity.
Waivers are available:
• At the Curling Rink on the designated clipboard
• In the outdoor court storage shed on the designated clipboard.
In the binder at the Senior Centre at the sign in desk
A waiver is required only once unless otherwise directed by the Club. At some point the club will have a waiver system set up via QR Code for guest & members convenience.
8. Player Conduct and Court Etiquette
All participants are expected to:
• Act with courtesy and respect toward others.
• Demonstrate good sportsmanship.
• Follow applicable court rotation procedures.
• Respect facility rules and staff.
• Support a positive and inclusive playing environment.
Unsportsmanlike conduct, harassment, or repeated failure to follow Club policies may result in suspension of participation privileges as determined by the Club Executive.
9. Policy Administration
The Quesnel Pickleball Club Executive reserves the right to interpret, amend, and enforce this policy as required to support safe, fair, and efficient operation of Club activities.
Approved by the Quesnel Pickleball Club Executive on: Oct. 2nd, 2026 Review Date: Oct. 2027