RPC Cancellation Policy
Cancellations cause complications!
The RPC wants to maximize the number of opportunities to play as well as ensure our ability to pay the rent. Prompt notice of your cancellation is greatly appreciated. We know this is not always possible as reasons to cancel may come up unexpectedly. A last minute player cancellation has the potential to affect all members in that session if it results in the club cancelling the session due to insufficient players. We hope that members will understand when the club has to make a last minute session cancellation.
Member Cancellation
The RPC asks that when you realize you can no longer attend your session, you cancel your reservation promptly. There needs to be adequate time for your vacancy to be filled.
If something comes up, or you are not feeling well, and you can not make it to your session, please proceed as follows:
• If it is 24 hours or more before your session, just remove your name from SUG.
• If it is less than 24 hours before your session, and there is no one on the waiting list to take your spot,
- remove your name from SUG and
- try to find a replacement player to take your spot, or
- post on the RPC Facebook page that a spot is available.
If you haven’t been able to give enough notice (24 hours) and your spot was not filled, the rent still has to be paid. We ask that you pay the appropriate fee ($5 for members and $10 for non-members) by e-transfer. *** 24 hours notice may not be enough time for a member on the waiting list to see your late cancellation and show up to play.
Payments should be made via e-transfer to:
member.revelstokepickleballclub@gmail.com
Please put “Missed Session” or “Late Cancellation” and the date (ie. Missed Session on Oct. 3rd) in the comment section of the e-transfer so that our treasurer can account for it correctly.
Club Cancellation
A scheduled session will be cancelled by the club, 24-36 hours before the start of the session, if there are:
• fewer than 8 players in a 2 hour session, or
• fewer than a total of 14 players in a 3 hour (two 1 1/2 hours) session. If the first session has 10 players, the second session could potentially run with 4 players.
These minimum numbers of players for a session results in a $20 loss per session for the club.
Note: Members are encouraged to check a session they have signed up for to see if it is in jeopardy of being cancelled. Rounding up a few more players for your session will ensure that the session runs. Sometimes it just means making a phone call or sending a message to another club member to see if they are interested in playing.