Little Harbour Pickleball Club Bylaws - Revised June 2026
LITTLE HARBOUR PICKLEBALL CLUB (LHPC) BYLAWS
Revised June 2026
NAME: The name of the organization is Little Harbour Pickleball Club (LHPC) and LHPC is a division of Little Harbour Community Center (LHCC).
PURPOSE: The purpose of the club is to promote friendship and camaraderie through the game of Pickleball. Our motto is “WHERE PLAYERS BECOME FRIENDS”.
SEASONAL PICKLEBALL: The club operates seasonal Pickleball on the outdoor courts from April/May to October/November (weather permitting).
CLUB MEMBERSHIP: A membership offers members preferred time slots through playtimescheduler.com, access to clinics and programmed events (see schedule), club tournaments, social events and regular communication and club updates.
GUEST POLICY:
• Guests with Pickleball Canada membership pay $5 drop in fee for each day they play. The fee may be paid courtside via e transferurpickleball@gmail.com.They may play unlimited number of days in the season and are to be sponsored by a LHPC member each time.
Guests with no Pickleball Canada membership must sign a Liability Waiver form and pay $5 each time they play. They must have a LHPC member sponsor each time they play. They may play 5 times with the Liability Waiver after which a Pickleball Canada membership or LHPC membership is required.
•Once a membership is acquired, unlimited $5 drop in fees are required while sponsored by a member.
GOVERNANCE:
The Executive Committee of the club consists of a Chairman,Vice Chairman, Treasurer and Secretary.
In addition, the following Coordinators will also be part of the Executive –
**Membership Services to include a subcommittee reporting to the Chairman or Vice Chairman covering the following tasks -
- Scheduling
-Membership
-Communication/Marketing
-Events •
**Maintenance Coordinator
**Development Coordinator
Executive member’s terms expire at the AGM following the end of the fiscal year in April . Retiring Executive members must notify the Secretary of their intentions by February 1.
66% of the Executive must live within the LHCC attachment area as defined by area services by the Little Harbour Fire Department.
DUTIES OF THE EXECUTIVE:
The duties of the Executive positions are as follows:
Chairman: The Chairman shall preside over all Club meetings and be accountable for the overall operation of the club. The Chairman may also be the primary liaison with the LHCC Board.
Vice Chairman: The Vice Chairman will assume the chair in the event the Chairman is not available for duty. Vice Chair will also lead the recruitment process with LHCC to identify Chair.
Treasurer: The Treasurer will oversee the financial obligations of the club as per generally accepted accounting principals, will oversee the Risk Management matters and may be asked to Co-chair the Maintenance and Capital Committee.
Treasurer will also reconcile the Playtime Scheduler with drop in fees.
Secretary: The Secretary is responsible to produce meeting minutes, circulating same in a timely and accurate manner [ within one week]. Minutes are not required for Executive meetings but remain optional if requested by the Executive. Secretary also chairs the Nomination process.
Membership Coordinator : The membership Chair is responsible for maintaining the membership list on the Pickleballcanada.org website . The Coordinator will lead membership drives, provide statistics to the Executive and act as the point person for inquiries from members or outside inquiries. Membership will also maintain Pickleball Canada.org/Little Harbour Pickleball club with current information and posting as appropriate .
Scheduling Coordinator: The scheduling director is responsible for setting the schedule each season on Playtime Scheduler after full consultation with the LHPC Executive. The chair will also liaise with LHCC to ensure no conflicts in event scheduling occur.The chair will monitor Playtime Scheduler through the season for any anomalies that fall outside the parameters that have been set and communicated to the membership each year .Any anomalies will be reported to Membership chair with cc to President for follow up .
Communication/Marketing Coordinator: Responsible for regular newsletters to membership, maintenance of Facebook account and general marketing of our club
Player Development Coordinator : is responsible for assisting in creation and responsible for implementing approved development plans .
Maintenance Coordinator : The Maintenance Coordinator is responsible for identifying required repairs or improvements to our facility. In addition , the Coordinator will oversee a support team and contractors and approved enhancements .
MEMBERSHIP:
Membership is a privilege not a right and therefore implies three distinct expectations of each and every member:
#1 Behave in a manner consistent with LHPB club’s “Pickleball Rules of Safety and Etiquette” (see separate page)
#2 Abide by the Club’s Code of Conduct for members (see attached).
#3 Make a concerted effort to provide volunteer assistance when requested to do so.
Anyone may become a member by paying membership dues and abiding by the spirit, policies, and bylaws of the Club. Members must also be members of Pickleball Canada / Nova Scotia which ensure facility insurance coverage. New member applications or renewals of existing membership may be declined but only if the club has followed existing policy regarding Compliance as outlined in Appendix “A”. Anyone whose membership is declined or cancelled is not allowed ‘guest or visitor’ privileges.
QUORUMS:
A quorum for the Executive meeting shall consist of the Chairman or the Vice Chairman and four other members of the Executive Committee [ total of 5 members]. And a representative of the L:HCC Board .
A quorum of 5% of the Registered Membership at the time of the AGM is also required .
Code of Conduct
While the mission of Little Harbour Pickleball Club is to promote the growth and development of Pickleball, the long-term success of the sport requires that our players embrace the values of good sportsmanship. Therefore, in order to achieve our mission, it is essential that Little Harbour Pickleball members and volunteers display respect and self-control, model good behaviour and ultimately lead by example.
Every person involved in the sport of Pickleball at the Little Harbour Pickleball Club agrees to:
• Engage in sportsmanlike conduct and encourage others to do so.
• Engage in behaviour that promotes the health and safety of others.
• Treat others with respect and exhibit fairness, honesty and self control in dealings with others.
• Refrain from the use of profanity.
• Refrain from unacceptable behaviour.
• Treat the facility and equipment with respect. (keep play areas clean and free from garbage, personal items, etc.)
• Understand that Pickleball play and set-up may vary from center to center. Therefore, I will respect the formats offered and understand that these decisions are made to best fit the needs of the ENTIRE Pickleball community in that particular location.
SAFETY and ETIQUETTE
SAFETY
• Must be a member of Pickleball Canada/Pickleball Nova Scotia for insurance reasons
• Must wear clean court shoes
• If you have any concerns about your physical ability to play Pickleball then consult your primary care provider
• Always think ‘safety’. When needing to walk behind active players always wait for a stoppage in play.
• Never chase a ball on another court. Call “ball on court” to stop the play then retrieve the ball.
• Suspend play if the court becomes damp/wet from rain.
• Never back pedal, rather turn or pivot to field the ball.
• It is recommended by Pickleball Canada/NS to wear eye protection at all times.
• It is also recommended to stretch before and after playing to prevent injury
ETIQUETTE
• At all times be friendly, cheerful and introduce yourself to your partner and your opponents. Introduce yourself to guests and new members.
• Use appropriate language at all times; profanity will not be tolerated.
• Bring your own equipment. (paddles/balls)
• During ‘social play’ more experienced players should ask less experienced players if they want any coaching tips and abide by the inexperienced player's response.
• During ‘social play’ when playing against a team when one player is weaker than the other, do not consistently hit the ball to the weaker player.
• Players call the lines on their side of the court. Do not dispute an opponent’s call on their side of the court.
• If you or your partner are unsure if a ball is in or out, the call should favour your opponent.
• Each server must call the score prior to serving.
• When returning a ‘dead’ ball, pick it up and hit it over the net to the designated receiver. (raise your hand)
• At the end of the game, touch paddles with your opponents and thank them for the game.
APPENDIX A-
In the event that there is an issue pertaining to the by-laws, LHPC subscribes to the following action program to ensure everyone is treated with respect and consistency.
Step 1- A member of the Executive will speak directly [ in person or by phone call] with the member involved, secure their perspective on the matter in question, clarify the intentions of the current policy, confirm the Club’s position on the matter and ask for their future cooperation with the current policy.
Step 2- Those who have received a “verbal redirect” (Step 1) and continue to behave in a manner that is inconsistent with club policies, will receive a written clarification or reminder from the Secretary on behalf of all Executive members outlining a need for their compliance going forward or face further discipline up to and inclusive of a suspension of membership privileges.
Step 3- Those who continue to ignore the policies participate in “end-arounds” will be invited to meet with the Executive to discuss and determine the length of suspension up to and including a complete removal from the Club’s membership list.