KPC Board Member

actively participate in board meetings by
contributing meaningful topics to meeting agendas
showing up prepared based on planned agenda
proactively sharing ideas for club improvements
voting on key decisions without bias and in the best interest of the membership
facilitate member feedback and advocate for the opinions and views of all members
engage and support new club members proactively
act as court organizer when required to ensure play sessions run smoothly and efficiently
ensure all players sign in when showing up to play
keep informed about the clubs financial activity and legal obligations
respect confidentiality policies pertaining to membership data and board discussions
avoid conflict of interest including operating in the best interest of the organization, not in self-interest or the interest of a stakeholder group
be familiar with the club policies, vision and plans
act in the best interest of the club at all times

KPC President

preside at all meetings of the Board of Directors and the general club membership
interface with PEI PB and other clubs on the island
settle disputes in accordance with the Discipline policy
official spokesperson of the club
cast the deciding vote for any board decision that is tied
coach and supervise other members of the Board of Directors as part of succession planning
is an ex-officio member of all committees

act as President when asked by the President or required due to President being unable/unavailable.

prepare meeting agenda and circulate to Board before any upcoming meeting
minute taker of KPC Board of Directors meetings and KPC Annual General Meeting
distribute a copy of minutes to the Board following the meetings
distribute any relevant information as required to the club membership base
maintain files of minutes, correspondence, membership forms etc., on the club’s behalf

accept membership fees directly from members or via the PCNS
accept tournament/event revenue from organizers
prepare deposits and take cash to the Credit Union
be the contact for the Credit Union
ensure signing officers are on file and up to date at Credit Union.(2 signatures required for all withdrawals)
keep a record of deposits and outgoing funds
facilitate all bill payments, reimbursements and community donations
provide financial updates at all board meetings and AGM