Kensington Pickleball Club

Kensington Pickleball Club

Kensington, Île-du-Prince-Édouard
ADHÉSION

KPC Bylaws

BYLAW NO. 1 AUTHORITY AND PURPOSE

  • 1.01 The official name of the organization is Kensington Pickleball Club, hereafter called the KPC.

  • 1.02 KPC is managed by a Board of Directors, hereafter called the “Board”.

  • 1.04 KPC is a member of the provincial sport governing body for Pickleball, PEI Pickleball IPE, in the Province of Prince Edward Island. KPC is a member of the national sport governing body, Pickleball Canada.

  • 1.05 The Board has final authority on the interpretation of the KPC Bylaws.

  • 1.06 The purpose of the KPC is to realize the vision of The Kensington Pickleball Club promotes pickleball for all ages, levels and abilities, creating a fun, healthy and social experience.

BYLAW NO. 2 MEMBERSHIP

  • 2.01 KPC membership is open to anyone wishing to play pickleball in Kensington and surrounding areas.

  • 2.02 To be a member, one must have registered and paid dues to Pickleball Canada and PEI Pickleball ÎPÉ for each calendar year overlapping the KPC membership term.

  • 2.03 To be a member, one must have registered and paid dues to KPC covering the annual membership term of Sept 30 through Oct 1 of the next year.

  • 2.04 Membership of the KPC is not transferable, but shall cease upon the death or resignation of the member.

  • 2.05 Every member of the KPC who is in good standing shall be entitled to vote at any general meeting or special meeting of the KPC, to address or introduce a motion at any such meeting, and to hold any office of the KPC.

  • 2.06 Notwithstanding those Bylaws relating to meetings and voting procedures as hereinafter provided, the KPC can terminate a membership with sufficient reason with a resolution approved unanimously by the Board of Directors at a special meeting called for that purpose. The member, who has been so removed, may appeal the decision of the Board of Directors at a meeting called by the President for that reason.

  • 2.07 Any member may terminate his/her membership by notifying the Board of Directors in writing to that effect. However, no membership fees shall be refunded.

BYLAW NO. 3 BOARD OF DIRECTORS

  • 3.01 The business of the Company shall be administered by a board of directors and the number of the directors shall be a minimum of three (4) and a maximum of (8).

  • 3.02 Directors shall be elected by the members at the annual meeting.

  • 3.03 If the President's term is coming to an end at the time of the annual meeting, calls for interested parties to fill the position will be asked for and the membership will elect a new President.

  • 3.04 All members of the Board shall hold office for a term of one year. Terms of office may be renewed for an additional year.

  • 3.05 The position of director shall be vacated by giving written notice to the board of directors.

    • (a) If, by notice in writing to the Board, a Director resigns as a Director; or,
    • (b) If, at any special meeting of the corporation, such Director is voted out of office by a simple majority of the members entitled to vote.

  • 3.06 The Board will strive to have fair representation of our membership according to the demographics of age and gender.

BYLAW NO. 4 OFFICERS

  • 4.01 At the first meeting of the Board, the Board shall elect from its own number its remaining officers.

  • 4.02 The officers of the KPC shall be a President, Vice-President, Secretary and Treasurer.

  • 4.03 All officers shall hold office for a term of two consecutive years.

  • 4.04 The President shall have the responsibility of the supervision of the business and shall perform such duties as may be assigned to him/her from time to time by the Board.

  • 4.05 The Vice-President helps the President and performs duties of the President in the President’s absence or inability to act.

  • 4.06 The Secretary shall keep the minutes of the meetings of the Board and of the KPC and shall keep such books and records as may be prescribed or deemed necessary. He/She/They shall attend to all the correspondence of the Board, prepare and receive all notices and documents, draft the minutes of all meetings, investigate applications for membership and report thereon to the Board, and generally perform all the ordinary duties of a secretary.

  • 4.07 The Treasurer shall have charge and custody and be responsible for all funds of the KPC which he/she/they shall deposit in the KPC’s name in such bank as may from time to time be designated by the Board and shall have charge of the finances of the KPC and shall keep such books and records as may be prescribed or deemed necessary. He/She/They shall submit a financial statement at the end of each fiscal year and whenever requested to do so by the President.

  • 4.08 Additional detail regarding the duties of officers can be found on the KPC website and will be updated from time to time.

BYLAW NO. 5 DUTIES OF THE BOARD

  • 5.01 The Board shall be responsible for the general management of the affairs, funds, and records of the KPC.

  • 5.02 The Board shall establish committees with the name, designation and responsibilities as are deemed appropriate from time to time.

  • 5.03 The Board, through its committee structure, is empowered to seek corporate sponsorship and any donations in support of the objectives of the KPC.

  • 5.04 It will be the duty and responsibility of the Board to ensure that any moneys raised through government assistance, all donations and corporate sponsorship are used in accordance with the objectives of the KPC.

  • 5.06 The Directors shall abide by a strict standard of ethical conduct while performing their duties, including honesty, integrity, objectivity, competence, fairness, confidentiality and professionalism.

  • 5.07 Directors must avoid situations where their personal interests conflict with their duties of the Company.

  • 5.08 Additional detail regarding the duties of Directors can be found on the KPC website and will be updated from time to time.

BYLAW NO. 6 COMMITTEES

  • 6.01 The Board may employ, either on a full or part-time basis, such personnel as are required from time to time for the proper operation of the KPC.

  • 6.02 All or any expenses paid to the members of the Board or to committee members shall be determined and approved by the Board.

  • 6.03 The Board shall have the power to create and to specify the membership of the committees of the Board and the duties of such standing or special task committees as may be found necessary from time to time to carry out the work of the Board and shall have the power to dissolve such committees.

  • 6.04 Additional detail regarding the duties of Directors on committees can be found on the KPC website and will be updated from time to time.

BYLAW NO. 7 MEETINGS

  • 7.01 The annual meeting of the KPC shall be held in the town of Kensington in the Province of Prince Edward Island at a place as the Board may direct, not later than October 30.

  • 7.02 The presence of a majority of the Board shall be necessary to constitute a quorum at all meetings and any member in good standing of the KPC shall be entitled to vote at such meetings.

  • 7.03 The Board of the KPC shall meet at any time at the call of the President or at the request of the majority of the Board.

  • 7.05 Notice of all meetings of the KPC shall be given at least one (1) week in advance of such meeting, in such manner as is deemed appropriate by the President or by the Board.

BYLAW NO. 8 FISCAL YEAR

  • 8.01 The KPC’s fiscal year shall be the calendar year extending from the 1st day of October to the 30th day of September the following calendar year.

BYLAW NO. 9 SIGNING AUTHORITY

  • 9.01 All contracts, documents, instruments in writing, cheques, drafts or orders for payment of money, notes, acceptances, and bills of exchange drawn, accepted, endorsed and signed by the proper signing officers of the KPC shall be binding on the KPC without any further authorization or formality.

  • 9.02 All written agreements and financial transactions entered into in the name of the KPC shall be signed by any two of the President, Vice-President, Secretary or Treasurer.

BYLAW NO. 10 INDEMNIFICATION AND PROTECTION OF DIRECTORS AND OFFICERS

  • 10.01 Every director of the KPC, and his/her/their heirs, executors, and administrators and estate and effects, shall be indemnified and saved harmless out of the funds of the KPC from and against all costs, charges and expenses which he/she/they shall or may sustain or incur in any action or proceeding which is brought or prosecuted against him/her/they for or in respect of any act, deed, matter or thing made, done or permitted by him/her/they in or about the execution of the duties of his/her/their office, and also from and against all other costs, charges and expenses which he/she/they may sustain or incur in or about or in relation to the affairs thereof, except such costs, charges and expenses as are occasioned by his/her/thier own wilful neglect or default.

  • 10.02 No director or officer shall be liable for the acts, receipts or defaults of any other Director, Officer or employee or for joining in any receipt or act for the conformity or for any loss.

BYLAW NO. 12 DISSOLUTION

  • >12.01 Upon the dissolution of the KPC and after payment of all debts and liabilities, its remaining property shall be distributed or disposed of to charitable organizations which carry on their work solely in Canada and which are recognized under the Income Tax Act (Canada) or any organization in existence at the time of dissolution whose objectives are substantially similar to those of the KPC and which carries out or plans to carry out those objectives within the Province of Prince Edward Island.