Article 1: Name and Purpose

The name of this organization shall be the “Warman Pickleball Club,” hereafter referred to as “the Club.” The Warman Pickleball Club does not have a physical address and can be contacted through our email: Warmanpickleball@gmail.com. The purpose of the Club is to promote health and social wellness through the sport of Pickleball in the City of Warman in an organized and safe manner.

Article 2: Membership

Eligibility: Membership is open to all individuals who support the objectives of the Warman Pickleball Club and agree to abide by its bylaws and code of conduct. Members must hold current membership with Pickleball Canada and Pickleball Saskatchewan.

Categories: Membership categories may include adult, youth, senior and family, as determined by the Board.

Rights: Members in good standing are entitled to participate in Club activities, vote at general meetings, and stand for election.

Termination: Membership may be terminated for just cause by a majority vote of the Board.

Article 3: Governance

Board of Directors: The Board shall consist of between four (4) and nine (9) Directors.

Officers: A President, Vice-President, Secretary and Treasurer will be elected by the Board of Directors.

The President chairs all club meetings and represents the club at external meetings.

The Vice-President assists the President and performs the duties of the President in the President’s absence.

The Secretary will keep a record of all proceedings.

The Treasurer is responsible for the receipt of money, deposits and the preparation of financial statements.

Election: Directors are elected at the Annual General Meeting (AGM) for a term of two years and may be re-elected. No more than 50% of the director terms can end simultaneously.

Duties: The Board is responsible for managing the affairs of the Club, including finances, events, and compliance with these bylaws.

Conflict of Interest: A Director, Officer of member of a committee who has an interest, or who may be perceived as having an interest, in a proposed contract or transaction with the Club will disclose fully and promptly the nature and extent of such interest to the Board or Committee, as the case may be, will refrain from voting or speaking in debate on such contract or transaction, will refrain from influencing the decision on such contract or transaction, and will otherwise comply with the requirements of the Bylaws regarding conflict of interest.

Meetings: The Board shall meet at least quarterly. Quorum shall be a majority of Board members.

Vacancies: Vacancies may be filled by appointment of the Board until the next AGM.

Committees: Committees may be formed to assist with the overall organization.

Article 4: Meetings

Annual General Meeting (AGM): The AGM shall be held once per year within three months of the Club’s fiscal year end. Notice shall be given at least 21 days in advance.

Special Meetings: May be called by the Board or upon written request of at least 10% of members.

Quorum: Quorum for general meetings shall be 20% of the membership or 10 members, whichever is greater.

Voting: Each member in good standing is entitled to one vote. Decisions are made by simple majority unless otherwise specified.

Article 5: Finances

Fiscal Year: The fiscal year of the Club shall commence on October 1^st and end on September 30^th of the following year.

Banking: All funds shall be deposited in an account in the Club’s name at a Canadian financial institution.

Signing Authority: Cheques and electronic payments shall require signatures or authorization from at least two of the authorized signatories being the President, Treasurer and one other Board member.

Review: Financial records shall be reviewed annually and presented at the AGM.

Article 6: Amendments

These bylaws may be amended at any general meeting by a two-thirds majority of members present and voting, provided notice of the proposal has been given at least 21 days in advance.

All fundamental changes must be approved by Pickleball Saskatchewan prior to adoption.

Article 7: Dissolution

Upon dissolution of the Club and after payment of all debts and liabilities, any remaining assets shall be distributed to a local non-profit organization, specifically the Warman Senior’s Drop-in Centre.

For further details, consult the Club’s policies and procedures, which supplement these bylaws.

ENACTED by the Board the 21^st day of October, 2026.

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Blaine Phillips, President

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Secretary, Marie Walyluk

CONFIRMED by the Members the 21^st day of October, 2026.