Bylaws
BYLAWS
Article I boardAGM Meetings and Special Resolutions
1.) There shall be an AGM every year held in the month of January
or February, with 30 days notice to the members. The purpose of
the meeting is to elect officers, directors, to review the
financial statement produced for the year that has elapsed, and
deal with other agenda items as disclosed in the notice, or as
accepted at the meeting. A new proposed budget for the upcoming
year shall be established based on perceived needs and sources of
revenue and will be open for discussion at the meeting.
2.) The constitution and bylaws may be amended by special
resolution being at least 75% of the members in attendance at the
AGM or a special meeting either of which shall be based on 30
days notice with disclosure of the proposed resolution.
3.) A quorum at the AGM or special resolution or regular meeting
shall be a minimum of 5% of the members. Agenda items that do not
require a special resolution such as the fixing of annual dues
shall be by general resolution composed of a simple majority of
the members in attendance at a properly constituted meeting.
4.) There shall be nominated and duly elected at each AGM a
minimum of five to a maximum of ten directors and of them there
shall be the following officers: President, Vice-President,
Secretary, Treasurer
and Past President. Taken together the officers and directors are deemed to be the executive () of the club. The Past President shall hold office for a period of one year after their term of President ends. If during the following years, the position of President isnt required to remain on the Executive indefinitely. 5.) Should an executive member or director vacate their position during the year; the Executive may, at their discretion, appoint for the balance of that year another member in good standing to replace that person. The newly appointed person shall have the same rights and responsibilities of the person who has vacated their position.
Article III meeting.
2.) The executive shall be composed of the officers and
directors; they shall have a quorum of at least four at executive
meetings.
3.) The executive may, in their discretion, appoint committees of
members to address various club interest and needs such as the
liaison with the City of New Westminster, the set
up and running of tournaments, education of the public to the
sport of pickleball.
4.) Committee chairs shall report to the executive and, on
request of the executive, to members at large.
5.) The executive shall act only in the best interest of the club
and must disclose any conflict of interest that may arise. No
member of the executive may vote on a matter where there is a
conflict of interest.
6.) All shall serve without remuneration, but a member of the
Executive Board shall be reimbursed for all expenses necessary
and reasonably incurred by him or her while engaged in the
affairs of the Club. No Director shall be relieved of any
obligation to pay annual fees normally payable by the membership.
Members of the Executive Board shall be responsible for
enforcement of all Club rules, policies and By- Laws.
7.) The composition of the Executive Board may be revised by
Special Resolution of the members. 8.) If, for any reason the
office of President should become vacant during his or her
elected term, the
Vice-President shall automatically succeed for the balance of
that term.
Article IV notice. Notice may be given either personally or e-
mail to the other Directors at such e-mail address as shown on
the Register of Members.
2.) The President shall be chair of all meetings of the Directors
but if at any meeting the President is not present within thirty
(30) minutes of the time appointed for holding the meeting, the
vice president shall act as chair, but if neither is present the
Directors present may choose one of their number to be chair at
that meeting.
3.) The Directors may delegate any but not all of their powers to
committees consisting of such Director or Directors and members
as they think fit. A committee so formed in the exercise of the
powers so delegated shall conform to any rules that may from time
to time be imposed on it by the Directors, and shall report every
act and thing done in the exercise of those powers to the
earliest meeting of the Directors to be held next after it has
been done.
4.) Questions arising at any meeting of the Directors and
committee of Directors shall be decided by a majority of votes.
In case of any equality of votes, the chair of the meeting shall
not have a second or casting vote and the question shall be
defeated.
5.) All resolutions proposed at a meeting of the Directors must
be seconded and the chair may move or propose a resolution. In
case of any equality of votes, the chair shall not have a second
or casting vote and the resolution shall be defeated.
6.) A resolution in writing signed by all the Directors and
placed with the minutes of the Directors is as valid and
effective as if regularly passed at a meeting of Directors.
Article V s name in accordance with the
provision of By-Laws . c) Shall maintain an up-to-date account of
all invoices paid and deposit all monies
received in the name of and credit of the Club, in a bona fide
financial institution in the City of New Westminster. d) Shall
submit to the AGM a detailed statement of the receipts and
disbursements of the Club for the
financial year under review as well as a budget for the
forthcoming year. e) As approved by the Executive Board, invest
such surplus funds as may accrue from time to time, allowing for
their availability at reasonable notice in the event of a Club
emergency. f) Will keep safe all financial records of the Club.
6.) Director at Large Indemnification of Executive Board members.
The Immediate past President. He/She shall be available for
consultation by the President. Vice-President. He/She shall carry
out the duties of the President in his/her absence.
The Secretary. Shall conduct the correspondence of the Club; keep
minutes of all General, Special
4.)
and Executive meetings.
Suspension or Termination
Signing Authority
s Financial Institution.
Article IX The Directors may not, on behalf of, or in the name
of the Club borrow funds.
Article X s website.
2.) These Bylaws shall not be altered or added to except by
Special Resolution.
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